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Office relocation affects more than desks and boxes. Employees need to know where they are going, furniture may need to be disassembled, equipment must arrive at the correct location and both buildings may have access requirements that need to be addressed before moving day.
Manova Services helps New Jersey businesses coordinate office relocations based on the size of the workplace, the items being moved, building access and the schedule available for the transition.
Whether you are moving a small professional office or coordinating a larger workplace change, we begin by understanding what needs to move and what will be required at the destination.
Office Moves Planned Around the Workplace
No two offices are organized exactly the same way.
Some businesses are moving a few desks and workstations to a nearby location. Others may need furniture disassembly, equipment moving, temporary storage, installation at the new office and removal of items that are staying behind.
Before the move begins, we review the project so the work can be organized around the actual contents of the office rather than treating every relocation the same way.
Important details may include the number of workstations, furniture that requires disassembly, equipment being relocated, access to elevators or loading areas and how items should be placed at the destination.
Planning those details in advance gives the moving team a clearer understanding of what needs to happen on moving day.
What Our Office Relocation Service Can Include
Office Furniture Moving
Desks, conference tables, chairs, storage units and other office furniture can be moved as part of the relocation scope.
Before the project, furniture that requires additional preparation or disassembly should be identified so the work can be planned appropriately.
Furniture Disassembly & Reassembly
Some workstations and larger furniture pieces are easier to relocate when they are taken apart first.
Depending on the furniture and project requirements, Manova Services can assist with disassembly at the existing office and reassembly at the destination.
Workstation & Office Setup
Moving the furniture is only part of the transition.
When included in the project, desks, workstations and other approved furniture can be positioned or reassembled according to the agreed layout at the new location.
Office Equipment Moving
Computers, monitors, printers and other approved office equipment may require additional attention during a relocation.
We can assist with the physical movement and placement of equipment included in the scope. Responsibility for disconnecting, reconnecting, configuring or testing specialized IT systems should be established before the project begins.
Packing & Moving Support
Depending on the relocation, assistance may be available for organizing and moving approved office contents.
Items that require special handling, contain sensitive information or fall outside standard office contents should be identified before moving day.
Storage Between Locations
Sometimes access to the old and new offices does not line up perfectly.
When storage is required, availability and requirements can be discussed during project planning so furniture or other approved contents can be held between stages of the relocation.
Office Decommissioning
Businesses leaving a property may also need help clearing furniture or other approved contents that will not be moved to the new location.
Decommissioning requirements should be reviewed separately because lease terms and property-management expectations vary between commercial buildings.
Our Office Relocation Process
1. Tell Us About the Move
We start with the basic details: where the business is moving from, where it is moving to, the approximate size of the office and the target moving date.
This helps us understand the type of relocation and what additional information may be needed.
2. Review the Office & Scope
When appropriate, the existing office is evaluated to better understand the furniture, equipment, access and other conditions that may affect the move.
The destination may also need to be reviewed when furniture placement or installation is part of the project.
3. Identify Building Requirements
Commercial properties may have rules related to elevators, loading areas, parking, access times or contractor documentation.
Clients should provide property-management requirements as early as possible so they can be addressed before moving day.
4. Organize the Move
Once the scope is established, the move can be organized around the approved furniture, equipment, locations and services involved.
Items requiring disassembly, installation or special attention should be identified before transportation begins.
5. Relocation & Placement
On moving day, approved contents are transported to the destination and placed according to the agreed project scope.
Furniture requiring reassembly or installation can be completed when those services are included in the project.
6. Final Review
After the relocation work is completed, the agreed scope should be reviewed to identify any remaining items that need attention.
Reducing Disruption During an Office Move
For many businesses, one of the biggest concerns is how the relocation will affect normal operations.
There is no single schedule that works for every company. The best approach depends on the size of the office, employee schedules, building access, distance between locations and the amount of work required before employees can use the new space.
Discussing those requirements early allows the project to be planned around the actual business instead of making assumptions about how or when the move should take place.
If your company has a specific deadline, limited access window or preferred moving schedule, include that information when requesting an estimate so availability and project requirements can be evaluated.
Preparing Your Office Before Moving Day
A little preparation before the move can prevent unnecessary decisions on moving day.
Before the scheduled relocation, businesses should determine:
- Which furniture is moving
- Which items are staying behind
- What needs to be disassembled
- Which equipment is included
- Who is responsible for disconnecting and reconnecting IT systems
- How furniture should be arranged at the new location
- Whether either building has access restrictions
- Whether storage is needed between locations
- Whether unwanted furniture needs to be removed The exact checklist will depend on the business and property, but identifying these items early creates a clearer scope for everyone involved.
Office Relocation for Different Types of Workplaces
Manova Services can assist with office relocations for different types of commercial workplaces throughout New Jersey.
The needs of a small office, professional practice, corporate workspace or multi-room facility can vary considerably, so the relocation should be evaluated based on the actual property and contents involved.
Instead of assuming that every office requires the same moving plan, we look at the size of the workspace, furniture, equipment, access and destination before determining the appropriate next steps.
Building Access & Property Management
Commercial moves often involve more than the business moving out and the company performing the relocation.
Property managers may have requirements for loading areas, elevators, parking, contractor access, insurance documentation or permitted working hours.
Those requirements vary by property.
If your current or future building has specific instructions for moving companies or contractors, provide them before the project is scheduled. This gives everyone more time to address access requirements before moving day.
Related Commercial Moving Services
An office relocation may require additional services before or after transportation.
Manova Services also provides commercial moving support that may include:
- Office Furniture Installation
- Disassembly & Reassembly
- IT & Equipment Moving
- Warehousing & Storage
- Decommissioning & Liquidation
- White-Glove Moving
- Short-Notice Moving Support Choose the services that apply to your relocation, or contact us if you are unsure what should be included in the project scope.
Office Relocation Services Throughout New Jersey
Manova Services is based in North Brunswick and provides office relocation and related commercial moving services for businesses in New Jersey.
Availability depends on the origin and destination, project size, services required and scheduling needs.
Tell us where you are moving from, where you are moving to and approximately what needs to be relocated so we can review the project and determine the appropriate next step.
Frequently Asked Questions About Office Relocation
Planning an Office Relocation in New Jersey?
A successful move starts with understanding what needs to be relocated, where it is going and what needs to happen before employees can use the new space.
Tell Manova Services about your current office, destination, target date and the services you may need. We can review the initial information and help determine the next step for your commercial relocation.